How to Print Boarding Passes and Vouchers When Traveling
Disclosure: We may receive a commission for links on our blog. You don’t have to use our links, but we’re very appreciative when you do. Thanks again for your support, we hope you find our posts and information helpful!
Value traveling is our style. That means that we’re booking travel and activities in advance and online. Many of the things we book online allow us to show a digital ticket, so we just book and then show our phone at the venue. However, not all places are set up for accepting digital tickets yet. This means, that even when you book online ahead of time, you have to somehow get a physical ticket. You can either print it or you can pick it up at a designated location. Unfortunately, picking it up at the location usually incurs a surcharge, especially for travel arrangements on low cost airlines. An extra cost for picking up tickets kind of defeats the time and energy of going out of our way to find the best deal and save money. So this leaves us with the need to print our tickets ourselves.
One problem… We don’t pack a printer.
Faced with this dilemma, we have found several alternatives that allow you to print inexpensively or even free. The only thing you’ll need is a portable USB drive that has the document saved on it that you want to print. Remember, we're all about weight, size and volume, so we use a Samsung Micro Flash Drive, 128GB USB 3.0. It weighs about a quarter of an ounce and as Sergio says, "It's flippin' tiny".
Tip: Save the document as a portable document format (PDF). This format insures that it will be printed out the same way as you saw it on your screen. Plus, most computers can open this document type.
Most cities, especially city centers will have at least one print shop that will charge you a per page cost to print. In the US, a common print shop would be FedEx Office or UPS store. The cost can range from $0.10 - $0.30 a page.
In the US we used the library as our main means of printing when we didn’t have a printer for a few months. It’s typically about 25-50% cheaper than a print shop, although, it only translates to a few cents, so make sure you keep that in mind when weighing out your options.
You can find just about anything on Craigslist. Post an ad under “Gigs” and someone close by is bound to respond and be willing to print your documents for you.
Most chain hotels have a business center. If you're staying at the hotel they'll certainly give you access to the business center and printer. We stayed at a Double Tree in England and it was free to print our boarding passes. If you’re in a pinch, we would venture to guess that some hotels may be willing to extend the service if you inquire kindly. In this case, it would likely be at a small cost.
Most homes have a printer nowadays. When you’re staying in an Airbnb or are house sitting, just ask your host if you can print a couple of pages. Use our Airbnb link and get up to $40 off your first stay!
The Couch Surfing website is more than just a place to find a somewhere to stay; it’s a community. There are opportunities to meet hosts and stay with people, but there are also meetups and get-togethers. You can meet people on the site and just go out to coffee or a meal. Introduce yourself to someone in the area and we’d venture to guess that they may help you out and print out your documents for you.
We Love Solutions
Printing boarding passes, train tickets and activity vouchers is no longer a problem. We get the cheap tickets and avoid the companies' nickel and dime schemes to increase the total price. We pay pennies to print them ourselves and so far, with so many options available, we haven’t found ourselves unable to find a method or solution that works.